Letter Writing Types Format Examples and Exercise

Go through the following material with careful learning and maintain this all (format, valuable points, Examples and Exercise) in the notebook.

FORMAL LETTER FORMAT

  • Address of sender
  • Date
  • Name of addressee or Recipient
  • Salutation
  • Subject
  • Introduction
  • Body
  • Conclusion
  • Closing
  • Sender’s Name

(Valuable Points )FORMAL LETTER FORMAT

Format of a Formal Letter includes:

The following points need to be taken into consideration while writing a Formal letter-

  1. Formal Letter strictly follows the prescribed Format for writing a Formal Letter.
    b. Use of colloquial words, abbreviations and slang language should be restricted while writing a formal letter.
    c. A Formal Letter must be precise and to the point.
    d. The Subject line is very important in a Formal Letter.
    The Format of a Formal Letter is as follows –
    1. Sender’s address: The address and contact details of the sender are written here. Include an email and phone number, if required or if mentioned in the question.
    2. Date: The date is written below the sender’s address after Leaving one space or line.
    3. Receiver’s address: The address of the recipient of the mail (the officer/principal / Editor) is written here.
    4. The subject of the letter: The main purpose of the letterforms the subject. It must be written in one line. It must convey the matter for which the letter is written.
    5. Salutation (Sir / Respected Sir / Madam)
    6. Body: The matter of the letter is written here. It is divided into 3 paragraphs as follows –
    Paragraph 1: Introduce yourself and the purpose of writing the letter in brief.
    Paragraph 2: Give detail of the matter.
    Paragraph 3: Conclude by mentioning what you expect. (For example, a solution to your problem, to highlight an issue in the newspaper, etc).
    7. Complimentary Closing
    8. Sender’s name, signature and designation (if any)

1. Bal Vidya Public School, Bhilai, urgently requires a post-graduate teacher to teach political science for which they have placed an advertisement in The Bhilai Express. You are Sanjay/Sanjana Sharma from 21, Vasant Marg, Bhilai. Draft a letter including a CV, applying for the advertised post.(120 – 150 words)
(SOURCE- CBSE 2018)

Answer:
21, Vasant Marg
Bhilai

01 March, 20XX

The Principal
Bal Vidya Public School
Bhilai

Subject- Application for the post of a post-graduate teacher

Sir/Madam
In response to your advertisement in The Bhilai Express, dated February 25, 20XX for the post of a
political science teacher in your renowned school, I wish to offer my candidature.
I am enclosing a copy of my bio-data for your perusal and kind consideration.
I am available for the interview on any day of your convenience. If given a chance to serve you, I
assure you that I shall work with utmost sincerity and dedication up to your satisfaction.
Thank you

Yours faithfully
Sanjay/Sanjana Sharma
Encl.: Bio-data

BIO- DATA
NAME- Sanjay/Sanjana Sharma
FATHER’s NAME- Mithun Sharma
DATE OF BIRTH- 25 July, 1984
ADDRESS- 21, Vasant Marg, Bhilai
PHONE-98100XXXXX
E-MAIL- sanjsharma@gmail.com
MARITAL STATUS- single
AGE- 28 years
NATIONALITY- Indian
ACADEMIC QUALIFICATIONS-
i. B.A. in Political Science
ii. M.A. Political Science
iii. B. Ed
HOBBIES- Trekking and reading
STRENGTHS- Good communication skills, computer literate, proficient in English, Hindi and German
NAMES AND ADDRESSES OF REFERENCES-
i) Mr. Vijay Mathur, Principal
D.A.V. School, Gurudwara Rd., Delhi
ii) Mr. Satish Ohri
0Head of Commerce Department
Punjab University, Chandigarh

Sample Letter to the Editor

Q2. You are Radha G, member of NGO AWAAZ. Write a letter to the editor of a national daily for a public movement to clean the Yamuna river. (You must introduce yourself, describe how the people are to be blamed for polluting the river and suggest the need for installing water treatment plant to clean the river).

A.
33, Jal Vihar
Wazirabad, New Delhi – 33

Dated: 17 July 2017

The Editor
Hindustan Times
New Delhi.

Subject: Need for people’s movement for a clean Yamuna

Dear Editor

I am Radha G, member of NGO AWAAZ. I am writing to you in order to highlight the deteriorating condition of river Yamuna.
The city of Delhi is getting contaminated water from river Yamuna. The residents are to be blamed for this. They pollute the river with garbage, sewage and filth. The river water is full of bacteria, plastic, chemicals and other waste materials. It is unfit for consumption.
The people have been demanding a Water Treatment plant. The authorities have not yet responded to the repeated requests.
I request you to highlight the problem in your newspaper and arouse public interest. We all need to get together in order to get the plant set up in the area.

Thank You
Yours sincerely

Radha G
Member AWAAZ.

For exercise:

Qs 1. You are Amar / Sheela, a student of T.D Public School, Delhi. You are concerned about the water logging in your area during rainy season. Write a letter to the editor of a newspaper highlighting the need to improve the condition of road.

2. You are Ram/Rajani, living at 1, Rana Pratap Marg, New Delhi. Read the advertisement given below and apply for the job that suits you giving your bio-data separately. Sun University requires Lecturers in English and Demonstrators in Physics, Chemistry, and Botany for their new Campus at Panipat. Candidates with a minimum of 5 years of experience alone can apply. Excellent command of English is a must. Excellent package and compensation for experienced persons. Those interested may e-mail to sununiversityjobs@gmail.com or mail their response to: Box no 123, ‘The Harbinger’, New Delhi.

10 thoughts on “Letter Writing Types Format Examples and Exercise”

  1. B.D.M public school
    siyana Bulandshahar
    Date-6-10-2020
    Sub.-change in subject
    Respected sir,
    I beg to say that I am a student of class 9th.I have chooses basic maths as my subject but now I want to choose standard maths.because I have interest in standard maths so,I want to change my subject.so,please grant me. I shall be thankful to you.
    Your sincerely
    Shivam chaudhary
    Class 9th A

    1. B. D. M public school
      Siyana bulandshar
      date 07-10-20
      A letter of fever
      Respected sir
      I beg to say that I am going to Delhi from urgent work at the same time and I have no idea how much is the only thing because I have suffering from fever please I need to get leave from 1 day
      Shall be thankful to you
      Your student
      Mahak sharma
      From class 10th
      Thanku

  2. T.D Public School
    Delhi

    11-June -20XX

    To
    The Editor
    ABC newspaper
    Delhi
    Subject- The problem of water logging during rainy season.
    Respected sir / Mam,

    I am a regular reader of your newspaper . I am writing this letter with concern regarding the poor condition of roads. During the rainy season there is water logging everywhere, which makes it difficult for people to walk or to ride their vehicles even.
    It is extremely dangerous for people to come out of their house during rainy season as their are holes on the roads which further leads to accident.
    During rainy season all the contaminated water comes out and spread on the road which arise various problems for people. The born of various diseases like dengue, jaundice.. leads to risk of health of people.
    An awareness must be created regarding this condition. So, it’s my humble request that you highlight this issue in your newspaper and spread awareness among the public.
    I hope you will consider the small request.
    Thank you
    Your sincerely
    Sheela
    (Student of T.D.Public School)
    ———————————————————

  3. Sector- 33
    T.D. Public school
    Delhi

    11 june 2021

    The Editor
    The hindustan times
    Delhi

    Subject- water conservation

    Sir,
    I wish to draw your kind attention towards concern regarding the poor condition of road . During the rainy season, there is water logging everywhere which makes it different for the people to walk or ride their bicycle on road.
    It is very dangerous because people are not able to come from their house during rainy season. There are many pot holes on the road which can lead to face the accident. People can also suffer from disease like dengue.

    So, it’s my humble request you will consider this small request

    Thanking you
    Sheela

  4. TD PUBLIC SCHOOL
    Chandni chawk New Delhi 45

    DATED- 11 Jun 2021
    The editor
    Hindustan times
    New Delhi

    Subject- To overcome the problem of water logging during rainy season

    Dear editor
    I am Amar ,a student of TD Public school. I am writing to you in order to highlight the bad condition of roads in our locality. The water get stored in the pits which spreads the dirt to all around near the road. There are lots of pits in the road which shows the deteriorating conditions of roads. About 90% of all road accidents in our locality is due to these pits.
    The people have been complaining and demanding for the road construction but the authorities have not yet responded to the repeated requests. I request you to publish this problem in your newspaper and arouse Public Interest. We all need together to get well constructed road in our locality.

    Amar
    A student of TD Public School

  5. Sector-33
    T.D. public school
    Delhi

    11june 2021

    The Editor
    The hindustan times
    Delhi

    Subject – water conservation

    Sir,
    I wish to draw your kind attention towards concern regarding the poor condition of road. During the rainy season, there is water logging everywhere which makes it different for the people to walk or ride their bicycle.
    It is very dangerous because people are not able to come from their house during rainy season. There are many pot holes on the road which can lead to face the accident. People are also suffering from disease like dengue
    So, it’s my humble request you will consider this small request.
    Thanking you
    Sheela

  6. T.D Public School
    New Delhi

    Date:11-06-2021

    The Editor
    The Hindustan Times
    New Delhi

    Subject: problem of water logging in our area.

    Respected sir/mam

    I want some space in your esteened newspaper to share my views about
    water logging in our area.
    These days, water logging become a serious problem across all of us.People of our area facing a lot of problems .

    While going to school and walking on footpath , water filled in those logs spread here and there.Even sometimes our clothes become dirty . vehicles become more dirty as well as the nearby surrounding.
    This is all due to careless of workers.They don’t use sufficient and good material which cause water logging problem in future.It may cause many accidental problems. Roads must be improved time to time to avoid this huge problem.

    We all have to take action against these problems causing in our area day to day due to careless of government workers. I hope you will understand my views and concern about my area and definitely take a stand against these issues.I must be highly appreciated to you if you raise your voice to avoid these problems not in your area infact all over the India.
    Thank You

    Yours faithfully
    Sheela
    (Student)

  7. Chandpur chundi
    Siyana, bulandshahr
    Date–12-6-21
    The Editor
    The Hindustan Times
    Respected Sir,
    Sub–problem of water logging during rainy season…
    Through the column of your esteemed newspaper,I want to express my views on the main problem with is related to water logging.Generally I live in a sunshine locality which is located near MP hospital. I face many problems during rainy season due to water logging because our roads are in worst condition.There are many holes and big pits made in our roads which is the main reason for water logging.The locality members of my locality also face many problems same as me. We have written many applications and letters to Nagarpalika but no response was mentioned.
    So,you are requested to publish my views in your ownerable newspaper.I shall be very thankful to you.
    Your Sincerely
    Amar..

  8. T.D.S School
    New Delhi

    Date-12/06/2021

    The Editor
    The Indian Express

    Subject -the problem of water logging in our area.

    Respected sir,

    I wanted some space in your newspaper to highlight our problem of water logging in our area became a big problem in our area for all the people’s
    in street there is water logging abd ther e is a big problem for children who going to school and college and also to elders person facing a big problem who going to office or any other work and in also foothpath there difficult to work, because our clothes sometimes are dirty and car also dirty running on road. We all have to take action against my problem because they day to day die to careless of government worker. I hope you understand my problem properly so take action against its fast.

    Yours faithfully
    Amar

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